| | | | | | | |  | Item #1.
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| | | | | | | | | TO: |
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| Mayor and City Council |
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| Eric Holmes, City Manager |
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| | DATE: |
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| 2/24/2020 |
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| SUBJECT
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| 2020 East Curb Ramps
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| | | | | | | | Key Points
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- Under the City’s 2020 Street Preservation and Resurfacing contracts the City is resurfacing streets with hot mix asphalt (HMA) overlay treatments and preserving streets with microsurfacing and cape seal treatments.
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Per the Federal Highway Administration (FHWA), streets receiving treatments that are considered an alteration are required to be upgraded so that existing curb ramps meet current ADA requirements. Alterations include HMA overlay treatments, cape seals and microsurfacing.
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Project includes construction of 55 curb ramps. Approximate curb ramp locations are shown on the attached map.
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City maintenance crews do not have the available labor or equipment to do the type of work being done as part of this project.
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| | | | | | | | | Strategic Plan Alignment |
Goal 1, Objective 1.2: Ensure our infrastructure, including buildings and utilities, is safe, environmentally responsible and well maintained.
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| | | | | | | | | Present Situation | The City is issuing three separate curb ramp contracts this year as part of its 2020 pavement management program. These contracts include the "2020 East Curb Ramps, the “2020 Central Curb Ramps” and the “2020 West Curb Ramps". The purpose of splitting the work into multiple contracts is to reduce each contract to a manageable size, which helps expedite ramp construction. From a construction sequencing standpoint, it is far more efficient to construct the new curb ramps in advance of the on-street pavement management resurfacing work.
This staff report and recommended action is to award the 2020 East Curb Ramps contract only. Recommendations for the the other curb ramp projects will be made in the future.
On January 21, 2020, the City received seven bids for the subject project. The bids ranged from $442,000.00 to $634,000.00 dollars. The low bidder was responsive. The bids are as follows:
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SUMMARY OF BIDS |
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BIDDER
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AMOUNT
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Advanced Excavating Specialists (AES), LLC, Longview, WA
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$442,300.00
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NW Construction GC Inc., Battle Ground, WA
Lee Contractors LLC, Battle Ground, WA
Clark and Sons Excavting, Inc., Battle Ground, WA
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$539,550.00
$545,925.00
$549,825.00
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Halme Excavating, Inc., Battle Ground, WA
3 Kings Environmental, Inc., Battle Ground, WA
MJ Hughes Construction, Vancouver, WA
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$561,025.00
$598,366.83
$633,850.00
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Engineers’ Estimate
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$550,000.00 to $600,000.00
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| | | | | | | | | Advantage(s) |
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Will construct curb ramps in advance of the annual paving contract, which will allow the paving to be done much faster and more efficiently.
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Will ensure that cuts in the street from ramp construction will be completed before the final paving, which will prolong the life of the new pavement.
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Will install ADA compliant curb ramps at intersections with sidewalks but without ramps.
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| | | | | | | | | Disadvantage(s) |
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Neighborhood residents, businesses and local traffic will be inconvenienced during the construction period at the various locations; however, the construction duration at each location is short, with traffic able to drive through construction zones, which will minimize the temporary inconvenience.
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Construction will generate noise in the area; however, the contractor will not be working in one spot the entire time with all work expected to be complete within a few days at each location.
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| | | | | | | | | Budget Impact | The project is currently funded through the Pavement Management Program in the Street Fund ($500,000.00). No additional budget appropriation is required.
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| | | | | | | | | Action Requested | On February 24, 2020, award a construction contract for the 2020 East Curb Ramps project to the lowest responsive and responsible bidder, and authorize the City Manager or his designee to sign a contract with Advanced Excavating Specialists (AES), LLC from Longview, Washington, at their bid price of $442,300.00, which includes Washington State sales tax.
Chris Sneider, Senior Civil Engineer, 487-8239
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