Item Coversheet
Item #9.

Staff Report 144-21

TO:

Mayor and City Council




FROM:

Eric Holmes, City Manager




DATE:

9/27/2021








SUBJECT


Approval of Project Policy Charter for New Public Works Operations Center
Key Points

Delivering a New Public Works Operations Center achieves many of the current policy and strategic planning goals of the City of Vancouver, which have been previously identified by City Council. This is an opportunity to build a project that addresses a holistic set of Council and community goals, with the project policy charter serving as the overarching framework.


Strategic Plan Alignment

 

Goal 1, Objective 1.2: Ensure our infrastructure, including buildings and utilities, is safe, environmentally responsible and well maintained.


Present Situation

The City of Vancouver Public Works Operations Center is the maintenance hub for providing these essential public services for the City of Vancouver and the surrounding urban area. Existing facilities are inadequate to serve the current and forecasted population, are vulnerable to moderate seismic events and do not meet current minimum building code standards. The existing Operations site at Fourth Plain Blvd and General Andersen cannot be efficiently or economically restructured to meet present and future needs.

The purpose of the New Operations Center Project is to meet service levels for public works, provide efficiency of operations, modernization of services, and serve as an Emergency Operations Center (EOC).


Advantage(s)
  1. This Charter establishes and memorializes the project policy expectations for the City of Vancouver Public Works Department’s New Operations Center.
  2. The project policy charter serves to define the visions and values as well as governance structures that will synchronize key City of Vancouver (City) strategic policies and goals across project development.
  3. Memorialization of these expectations provides for continuity over a multiple year large capital project. 

Disadvantage(s)

There is no known disadvantage to adoption of a project policy charter for the project.  Not ratifying the project charter increases the risk of not having a shared project understanding and clear expectations over multiple budget and election cycles, which can lead to increase project costs and schedule delays in the future. 


Budget Impact
None
Prior Council Review

The Operations Center Replacement Project was the subject of two Council workshops in 2018 (July 16, 2018, and November 16, 2018) as well as two Council workshops in 2021 (April 26, 2021 and June 28, 2021) that defined pathway to the new Public Works Operations Center project charter.


Action Requested

Ratify the project policy charter, September 2021 version 1, for the New Public Works Operations Center.

 

Jennifer Belknap Williamson, Public Works Director, 360-487-7131; Jean Singer, Capital Facilities Projects Manager, 360-487-6740

 


ATTACHMENTS:
Description
Memorandum
Project Charter