• Invitation to Bid #21-33 was released in October 2021 for On-Call Tree Pruning and Removal services, three responsive, responsible bids were received. The Special Provisions of the Bid document states the selected contractor is encouraged to utilize electric powered equipment over the life of the contract to reduce environmental impacts and carbon emissions.
• On December 6, 2021, City Council awarded General Tree Service of Beaverton, Oregon, the contract for On-Call Tree Pruning and Removal. Upon notification of award, General Tree Service requested to withdraw their bid due to a misunderstanding of the bid item description and submitted unit prices. The award was therefore rescinded.
• The City requests to award the contract to the next lowest responsive, responsible bidding company Arborscape Tree Care LTD.
• The existing contract for On-Call Tree Pruning and Removal is set to expire December 31, 2021, and the not-to-exceed amount has almost been fully utilized under the current contract.

Goal 1, Objective 1.2: Ensure our infrastructure, including buildings and utilities, is safe, environmentally responsible and well maintained.

Goal 2, Objective 2.2: Increase the level of emergency preparedness in the City as an organization and in the community.

Goal 4, Objective 4.1: Increase maintenance levels and accessibility to parks.                      

The City of Vancouver considers trees community assets that provide multiple benefits including clean air and water. The City does not have sufficient staff or equipment dedicated for professional tree pruning and removal; therefore, the City has contracted with the private sector for much of our tree pruning and removal needs of our public trees. This contract provides for one professional tree care company to perform proper pruning and/or removal of trees on an as needed basis.

The contract is a one-year contract with an option for three (3) one-year extensions. Extension(s) are at the option of the City.

A call for bids was issued, and the City received three (3) responsive and responsible bids:

1. One contractor will be responsible for pruning and removal of trees, which will ensure consistent practices and care and will also lessen City contract administrative oversight.
2. Minimizes the need for the City to invest in specialized equipment and additional trained staff.
3. Offers flexibility to the City when responding to storm damage or other emergencies and needs.
4. Providing proper tree care extends the life of the asset enabling it to work more efficiently and provide more benefits over its lifetime.
5. The increase in tree health will enhance community identity, economic vitality, and quality of life by giving citizens a healthier environment.