| | | | | | | |  | Item #3.
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| | | | | | | | | TO: |
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| Mayor and City Council |
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| Eric Holmes, City Manager |
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| | DATE: |
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| 5/8/2023 |
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| SUBJECT
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| Increase spending limit on Contract C-100689
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| | | | | | | | Key Points
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- The original quote listed the Ford F-550 cab and chassis as the base for two Fire Paramedic/Squad trucks.
- Due to supply chain shortages the dealer was unable to procure two Ford F-550’s. They were able to find two Dodge 5500 cab and chassis, which are more expensive than the Ford chassis.
- One unit is to be paid for by The City of Vancouver with the second unit to be funded by Fire District #5.
- The original contract was competitively bid and conforms to the bidding requirements set forth by the State of Washington.
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| | | | | | | | | Strategic Plan Alignment | Goal 2: Provide effective, innovative and well resourced police, fire and emergency medical services.
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| | | | | | | | | Present Situation | The Vancouver Fire Department has prior City Council approval to add two Fire Paramedic/Squad units to the fleet. A Fire Paramedic/Squad starts with acquisition of a cab and chassis as the base that is then equipped with a specialized service body housing fire suppression and emergency medical equipment. These units were originally quoted to be built using a Ford F550 chassis. With ongoing supply chain shortages, they were switched to a Dodge 5500 cab and chassis, which added cost of $34,116 more per vehicle. Sufficient budget resources are available to cover the increased cost, but the specific contract must be adjusted to reflect the new amount. Staff is requesting an increase to the approved contract to cover the amount of this purchase to include the price of the chassis change and all other change orders to ensure the vehicles are completely outfitted to Vancouver Fire specifications.
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| | | | | | | | | Advantage(s) |
- Vancouver is using equipment specifications and pricing from another municipality’s contract, e.g. “piggyback” procurement.
- Piggyback purchasing creates efficiency while saving time and other City resources. Specifically, it eliminates the lengthy process of gathering quotes and evaluating built designs that will not meet the needs of our department.
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| | | | | | | | | Budget Impact | The City will utilize the contract for purchasing high priority equipment and will stay within the current authorized budget.
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| | | | | | | | | Action Requested | Authorize the City Manager, or their designee, to approve additional funds needed for this purchase under C-100689 with Cascade Fire Equipment for the life of the contract up to the current authorized budget.
Dan Zenger, Equipment Superintendent, 360-487-8205
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