Item Coversheet
Item #1.

Staff Report: 074-24

TO:

Mayor and City Council




FROM:

Eric Holmes, City Manager




DATE:

4/15/2024








SUBJECT


Bid Award - Fircrest Neighborhood Improvements for Water, Sewer, and Streets, per ITB 24-21
Key Points
  • This project is located in the Fircrest Neighborhood and will predominantly install a large water transmission main, but also includes sewer utility work and transportation improvements.
  • Coordination and collaboration within Public Works led to a single project to achieve multiple goals.
  • Two bids were received and Tapani, Incorporated has been determined to be the lowest responsive and responsible bidder.
  • Tapani, Incorporated is anticipating meeting the City’s apprenticeship utilization goal of 6%, consistent with the City’s current policy.
  • Award of bid allows the City to move forward with construction.

Strategic Plan Alignment

Housing and Human Needs – meeting basic needs and partnering with organizations to support the community.

 

Transportation and Mobility - a safe, future-ready and convenient transportation system.

 

Safe and Prepared Community – a safe place to live, work, learn, and play.


Present Situation

This project will install water, sewer, and transportation improvements within an area of the Fircrest Neighborhood. The project limits are shown on the attached map. The predominant work will be to install a large diameter water transmission main in Northeast 112th Avenue, Northeast 9th Street, and through Haagen park. These water utility improvements are part of a series of larger water transmission main projects identified in the City of Vancouver’s 2015 Comprehensive Water System Plan as necessary to supply an adjacent water tower and convey additional water into areas with increasing demand. In addition to the water utility work this project will; extend sewer in Northeast 9th Street to twelve homes currently on septic, upgrade and install new sidewalk and curb ramps along Northeast 9th Street, upgrade crosswalks with the addition of a signalized crosswalk for safety near the Fircrest Elementary School, upgrade traffic calming devices, and repave Northeast 9th Street from curb to curb once all the utility work has been completed.

  

Coordination within Public Works to meet road, pedestrian, and utility infrastructure needs led to a collaborative effort in developing a single project that provides several infrastructure improvements achieving multiple goals with benefits to the community. There have been several public outreach efforts to surrounding residents during the development of the project through neighborhood meetings, social media, and mailings. City engineers learned of several neighborhood concerns and were able to tailor much of the project around them. For instance, after hearing concerns about construction of the new water main through the forested area of Haagen Park, an alternative project route was chosen that is supported by Parks and Urban Forestry to minimize tree impacts and improve the existing pedestrian path through the west side of Haagen Park.

 

On March 26, 2024, the City received two bids for the subject project. The bids are as follows:

 

SUMMARY OF BIDS

BIDDER

AMOUNT

Tapani, Inc., Battle Ground, Washington

$6,851,128.55

Nutter Corporation, Vancouver, Washington

$8,101,651.10

 

Engineers’ Estimate

$8,950,000

 

Tapani, Incorporated of Battle Ground, Washington was the lowest responsive and responsible bidder.  Tapani, Incorporated has successfully completed at least three similar construction projects of this size and scope within the last ten years.

 

Tapani, Incorporated intends to meet the minimum required Apprenticeship Utilization goal of 6% by utilizing 400 apprenticeship hours out of the total 6050 project hours projected.


Advantage(s)
  1. Adds water utility capacity to convey more water to areas of increasing demand.
  2. Provides public sewer to unsewered areas.
  3. Makes transportation improvements for traffic, pedestrian mobility, and safety.
  4. Repaves roads after the utility installation.

Disadvantage(s)

Temporary traffic disturbances, noise, and inconvenience to neighboring properties unavoidable during construction.


Budget Impact

Sufficient budget has been included in each of the 2023-24 capital budgets for the Water, Sewer, and Transportation work with project numbers PRJ100778, PRJ100892, and PRJ072824 respectively.


Prior Council Review

Funding approved during the 2023-2024 capital budget process.


Action Requested

Award a construction contract for the Fircrest Neighborhood Improvements for Water, Sewer, and Streets project to the lowest responsive and responsible bidder, Tapani, Incorporated of Battle Ground, Washington at their bid price of $6,851,128.55, which includes Washington State sales tax, and authorize the City Manager or designee to execute the same.

 

Michelle Henry, Senior Civil Engineer, 360-487-7155

 


ATTACHMENTS:
Description
Contract C-101613
Project Map