| | | | | | | |  | Item #1.
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| | | | | | | | | TO: |
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| Mayor and City Council |
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| Eric Holmes, City Manager |
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| | DATE: |
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| 4/1/2024 |
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| SUBJECT
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| 2024 East Curb Ramps Project
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| | | | | | | | Key Points
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- Under the City’s 2024 Street Preservation and Resurfacing contracts, the City is resurfacing streets with hot mix asphalt (HMA) overlay treatments and preserving streets with microsurfacing and cape seal treatments.
- Per the Federal Highway Administration (FHWA), streets receiving treatments that are considered an alteration are required to be upgraded so that existing curb ramps meet current ADA requirements. Alterations include HMA overlay treatments, cape seals and microsurfacing.
- Project includes construction curb ramps at 74 locations. Approximate curb ramp locations are shown on the attached vicinity map.
- City maintenance crews do not have the available labor or equipment to do the type of work being done as part of this project.
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| | | | | | | | | Strategic Plan Alignment |
Transportation and Mobility - a safe, future-ready and convenient transportation system.
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| | | | | | | | | Present Situation | The City is issuing three separate curb ramp contracts this year as part of its 2024 pavement management program. These contracts include the “2024 Fourth Plain Blvd Curb Ramps – Ft. Vancouver Wy to Andresen Rd”, the “2024 East Curb Ramps”, and the “2024 West Curb Ramps”. The purpose of splitting the work into three contracts is to reduce each contract to a manageable size, which helps expedite ramp construction. From a construction sequencing standpoint, it is far more efficient to construct the new curb ramps in advance of the on-street pavement management resurfacing work.
This staff report and recommended action is to award the 2024 East Curb Ramps. A construction contract for the 2024 Fourth Plain Blvd Curb Ramps – Ft. Vancouver Wy to Andresen Rd has already been awarded and a recommendation to award the 2024 West Curb Ramps accompanies this one today.
On March 12, 2024, the City received four bids for the subject project. The bids ranged between $1,764,000.00 to $2,360,509.00. The low bidder was responsive. The bids are as follows:
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SUMMARY OF BIDS
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BIDDER
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AMOUNT
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Advanced Excavating Specialists, Kelso, WA
Lee Contractors, Battle Ground, WA
Grade Werks Excavating, LLC., Battle Ground, WA
Clark & Sons Excavating, Inc., Battle Ground, WA
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$1,764,000.00
$1,922,000.00
$1,998,775.00
$2,360,509.00
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Engineers’ Estimate
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$1,600,000.00
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There is a minimum apprenticeship goal of 4% of the utilized labor hours for this project. Advanced Excavating Specialists, Kelso, Washington has submitted an Apprenticeship Utilization Plan to meet or exceed this goal by using approximately 520 hours of apprentice time of the estimating a total of 8151 applicable labor hours for the project.
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| | | | | | | | | Advantage(s) |
- Will construct curb ramps in advance of the annual paving contract, which will allow the paving to be done much faster and more efficiently.
- Will ensure that cuts in the street from ramp construction will be completed before the final paving, which will prolong the life of the new pavement.
- Will install ADA compliant curb ramps at intersections with sidewalks but without ramps.
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| | | | | | | | | Disadvantage(s) |
- Neighborhood residents, businesses and local traffic will be inconvenienced during the construction period at the various locations; however, the construction duration at each location is short, with traffic able to drive through construction zones, which will minimize the temporary inconvenience.
- Construction will generate noise in the area; however, the contractor will not be working in one spot the entire time with all work expected to be complete within a few days at each location.
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| | | | | | | | | Budget Impact | The project is currently funded through the Pavement Management Program in the Street Fund ($1,764,000.00). No additional budget appropriation is required.
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| | | | | | | | | Action Requested | On April 1, 2024, award a construction contract for the 2024 East Curb Ramps Project to the lowest responsive and responsible bidder, and authorize the City Manager or designee to sign a contract with Advanced Excavating Specialists, Kelso, Washington at their bid price of $1,764,000.00, which includes Washington State sales tax.
Chris Sneider, Senior Civil Engineer, 360-487-8239
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