| | | | | | | |  | Item #2.
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| | | | | | | | | TO: |
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| Mayor and City Council |
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| Eric Holmes, City Manager |
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| | DATE: |
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| 4/15/2024 |
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| SUBJECT
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| Bid Award - 2024 Joint Agency Slurry Seal Project
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| | | | | | | | Key Points
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- The City maintains approximately 1,900 lane miles of streets in its system.
- The City’s annual resurfacing and preservation contracts are the primary way that the streets get curb to curb work done on them.
- The project includes approximately 29 lane miles of street preservation.
- City maintenance crews do not have adequate staff, or equipment to do the type of work being done as part of this project.
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| | | | | | | | | Strategic Plan Alignment | Transportation and Mobility - a safe, future-ready and convenient transportation system.
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| | | | | | | | | Present Situation | The City of Vancouver and Clark County have solicited a joint bid for each agency’s 2024 Joint Agency Slurry Seal Project. Each agency will execute a separate contract for their part of the work.
On March 26, 2024, the City received five bids for the 2024 Joint Agency Slurry Seal Project. Two bidders were non-responsive. The bids ranged from $669,471.16 to $1,015,160.52. The low bidder was responsive. The estimated 2024 City of Vancouver part of the work is $412,030.00.
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SUMMARY OF BIDS
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BIDDER
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VANCOUVER’S BID
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COMBINED BIDS
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Blackline, Inc, Vancouver, WA
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$412,030.00
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$669,471.16
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Doolittle Construction, LLC, Sacramento, CA
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$518,135.80
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$858,858.00
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One Way Trigger, LLC, Sacramento, CA
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$591,810.00
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$1,015,160.52
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Engineers’ Estimate
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$440,000.00
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$749,285.76
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The engineer’s estimate of $440,000.00, which covers the City’s portion of the cost, is below the $500,000.00 threshold requirement set for apprenticeship utilization goals. No apprenticeship utilization goals are required for this project.
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| | | | | | | | | Advantage(s) |
- Will result in improved pavement on approximately 29 lane miles of streets in Vancouver, protecting the City’s investment in its street network.
- The City of Vancouver and Clark County are working cooperatively to make the best use of limited funds by reducing construction costs through economies of scales.
- Will reduce higher maintenance costs on City streets as well as extend the life of the pavement before more costly treatments are required.
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| | | | | | | | | Disadvantage(s) |
- Neighborhood residents, businesses and local traffic will be inconvenienced during the construction period at the various locations; however, the construction duration at each location is short, with traffic able to drive over the new surface within a few hours at most, which will minimize the temporary inconvenience.
- Construction will generate noise in the area; however, the contractor will not be working in one spot the entire time with all work expected to be complete a few days at each location.
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| | | | | | | | | Budget Impact | The project is currently funded through the Pavement Management Program in the Street Fund ($412,030.00). No additional budget appropriation is required.
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| | | | | | | | | Action Requested | On April 15, 2024, award a construction contract for the 2024 Joint Agency Slurry Seal Project to the lowest responsive and responsible bidder, Blackline, Inc, of Vancouver, Washington, at their bid price of $412,030.00, which includes Washington State sales tax, and authorize the City Manager, designee, to execute the same.
Chris Sneider, Senior Civil Engineer, 360-487-8239
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