Item Coversheet
Item #1.

Staff Report: 080-24

TO:

Mayor and City Council




FROM:

Eric Holmes, City Manager




DATE:

4/22/2024








SUBJECT


Bid Award - NE 137th Avenue Corridor Completion Project (NE 49th Street to NE Fourth Plain Boulevard)
Key Points
  • The project will upgrade and provide urban complete street standards for NE 137th Avenue, originally constructed by Clark County as a rural two-lane roadway.
  • City Council approved professional services agreements for design, environmental documentation and permitting, and for right-of-way acquisition. The design, environmental permitting, and right-of-way acquisition are complete. The project was advertised for bids and three bids were received on March 19, 2024.
  • The City received federal grants through the Southwest Washington Regional Transportation Council (RTC) in the amount of $12 million, and a state grant through the Transportation Improvement Board (TIB) in the amount of $3.25 million. Local matching dollars provide the remainder of the project funding.

Strategic Plan Alignment
Transportation and Mobility - a safe, future-ready and convenient transportation system.

 

Economic Opportunity - a place where a wide variety of businesses of all sizes grow and thrive.

 

Vibrant and Distinct Neighborhoods – a variety of accessible places and spaces.

 

Climate and Natural Systems – Environmental stewardship and efforts to address climate change to ensure a sustainable future.


Present Situation

On March 19, 2024, the City received 3 bids for the subject project. The bids ranged between $26.37 million and $32.95 million. One bidder was considered non-responsive because they provided incomplete bid bond form. The low bidder was responsive. The two responsive bids are as follows:

 

SUMMARY OF BIDS

BIDDER

AMOUNT

Tapani, Inc., Battle Ground, WA

$26,368,398.26

Rotschy, Inc., Vancouver, WA

Nutter Corporation, Vancouver, WA

$32,950,435.18

non-responsive

 

 

Engineer’s Estimate

$23.54 million

 

 

Due to the federal funding associated with this project, the Washington State Department of Transportation (WSDOT) has set a Disadvantaged Business Enterprise (DBE) goal of 16%, and 1,200 hours of training.  Tapani, Inc. from Battle Ground, Washington is committed to meet these goals. There are no City Apprenticeship goals as federal guidelines for grant projects do not allow the inclusion of local agency apprenticeship programs.


Advantage(s)
  1. Safer travel for pedestrians and bicyclists along NE 137th Avenue Corridor.
  2. Establish an “all ages and abilities” multimodal corridor that enhances the mobility and safety for vulnerable road users.

Disadvantage(s)
  1. Business and local traffic will be inconvenienced during the road closure and construction period.
  2. Construction will generate noise and dust; however, the contractor will implement dust control and erosion control strategies.

Budget Impact
The project is currently funded through federal grants through the Southwest Washington Regional Transportation Council (RTC), state Transportation Improvement Board (TIB) grant, the Vancouver Transportation Benefit District, and other local matching dollars. Although the low bid is above the engineer’s estimate, staff is pursuing additional state and federal grant opportunities to cover the increases. Staff will also utilize additional local revenues as needed to cover this increase. The project is included in the 2023-2024 biannual budget.
Prior Council Review
  1. Approval of the 2023-2024 biannual budget which included the referenced project.
  2. Approval of the 2024-2029 Transportation Improvement Program (TIP), Resolution No. M-4235. (June 26, 2023).
  3. Approval of the Clark Public Utilities (CPU) Utility Easement and Interlocal Agreement (Staff Report 016-24 and Staff Report 017-24 on January 22, 2024).
  4. Approval of the design contract with PBS Engineering and Environmental (previously HDJ Design Group, RFQ #2-14, Staff Report 060-14 on June 9, 2014).
  5. Approval of an amendment to the PBS Engineering and Environmental contract (Staff Report 076-22 on June 13, 2022).

Action Requested

On April 22, 2024, award a construction contract for the NE 137th Avenue Corridor Completion Project (NE 49th Street to NE Fourth Plain Boulevard) to the lowest responsive and responsible bidder, Tapani Inc., of Battle Ground, Washington, USA at their bid price of $26,368,398.26, which includes Washington State sales tax, and authorize the City Manager or designee to execute the same.

 

Hassan Abdalla, Engineering Manager, 360-487-7704

 


ATTACHMENTS:
Description
Contract
Project Map