| | | | | | | |  | Item #1.
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| | | | | | | | | TO: |
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| Mayor and City Council |
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| Eric Holmes, City Manager |
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| | DATE: |
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| 7/1/2024 |
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| SUBJECT
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| Construction Acceptance - Construction and Rehabilitation of Industrial Pump Station per Bid 22-31
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| | | | | | | | Key Points
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- The Industrial Pump Station (IPS) is a critical infrastructure component of Vancouver’s wastewater treatment services.
- This project replaced aged electrical and mechanical equipment.
- Clark and Sons Excavating, Inc. met the apprenticeship utilization goal of 4%.
- The contractor has completed construction and met all administrative requirements for project closeout.
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| | | | | | | | | Strategic Plan Alignment | Safe and Prepared Community – a safe place to live, work, learn, and play.
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| | | | | | | | | Present Situation | The existing pump station’s electrical and mechanical equipment was replaced with modern and energy efficient equipment that meets City standards. In August 2022, City Council approved a contract with Clark and Sons Excavating, Inc. to complete this work.
The contractor has satisfactorily completed this project in accordance with the provided contract plans and specifications. Contract costs are summarized below.
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TOTAL CONTRACT COSTS
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Labor, Equipment, and Materials
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$1,185,775.42
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Sales Tax
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$103,071.38
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Total
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$1,288,846.80
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Retainage
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$59,288.77
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The final contract amount was approximately 4% higher than the original contract amount of $1,241,782.50. Changes were made during construction to replace other equipment within the pump station that was not suitable to be re-used and to accommodate minor design changes based on field conditions.
The apprenticeship utilization goal of 4% was met by Clark and Sons Excavating, Inc., and their subcontractors, delivering 97.5 apprenticeship hours of the total 2,403.50 project hours.
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| | | | | | | | | Advantage(s) |
- Extends life of the pump station to ensure reliable wastewater treatment service to nearby industrial customers.
- Fully addresses risks from potential system failures by wholly rehabilitating the pump station.
- The project was successfully executed to maintain continuous, uninterrupted conveyance and treatment services to the industrial customers.
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| | | | | | | | | Budget Impact | Sufficient appropriation to fund this project was included in the 2023-2024 Wastewater Capital Budget.
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| | | | | | | | Prior Council Review
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- Project approved in the 2023-2024 Wastewater Capital Budget.
- May 9, 2022 – Council rejected bid for construction and rehabilitation of the industrial pump station ITB 22-22 because the bids received were substantially higher cost than the advertised engineer’s estimate. Furthermore, the contractors’ apprenticeship utilization plans did not meet the City’s apprenticeship policy.
- August 15, 2022 – Council approved bid award.
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| | | | | | | | | Action Requested | Accept the Construction and Rehabilitation of Industrial Pump Station project as constructed by Clark and Sons Excavating, Inc. of Battle Ground, WA and authorize release of bond, subject to receipt of all documentation required by law.
Frank Dick, Wastewater Treatment Program Manager, 360-487-7179
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