City Council Meeting Agenda

September 13, 2021



The City is working diligently to address the threat posed by COVID-19 (Novel Coronavirus). The City is following the guidance from state and county public health officials to take all efforts to prevent the spread of this virus.

In the interest of the safety and welfare of the public, the community, and our employees and to limit the spread of the virus, this City Council meeting will not be open to in-person attendance. Council will be attending this meeting remotely via video conference.

  

All City Council workshops and meetings are broadcast (live closed captioning available) on www.cvtv.org, CVTV cable channels 23 / HD 323, and on the City's Facebook page, www.facebook.com/VancouverUS.

 

In addition, members of the public who wish to listen to the meeting over conference call may do so by calling: 1-866-899-4679 and entering access code 717-796-941 when prompted (credentials unique to this meeting).

 

 

Public testimony will be accepted under Community Communication regarding Consent Agenda items (Items 1-17 only on the agenda below) and under Public Hearings (Item 18). Advance registration will be required (see details below). Testimony will be accepted in the following manner:

 

  • Written comments submitted in advance

 

Comments may be sent to cmo@cityofvancouver.us by 12:00 p.m. on September 13. Comments will be compiled and sent to the City Council and entered into the record.

 

  • Remote testimony during the meeting

    Advance registration is required to testify remotely. Anyone wishing to testify must register by 12:00 p.m. on September 13.

    Visit the following website for more information and to register:

 

https://www.cityofvancouver.us/citycouncil/webform/register-provide-council-meeting-testimony, or call the City Manager's Office at (360) 487-8600.

 

Further instructions for accessing the virtual meeting will be provided upon registration. Each speaker will be asked to limit testimony to three minutes and provide their name and city of residence for the record.

 


WORKSHOPS

 

To be conducted remotely.

 

4:00-4:30 p.m.     Visit Vancouver USA Update

 

Teresa Brum, Economic Development Division Manager, 360-487-7949; Cliff Myers, Visit Vancouver USA President & CEO

 

 

4:30-5:00 p.m.     Harper's Playground - Esther Short and Marshall Park Updates

 

Terry Snyder, Senior Park Architect, 360-487-8317; Cody Goldberg, Executive Director, Harper's Playground

 

 

5:00-5:30 p.m.     Metro Regional Congestion Pricing Study

 

Katherine Kelly, Senior Transportation Policy Advisor, 360-487-7947

 

 

Executive Session re: Pending Litigation; Labor Negotiation Strategy (30 minutes)

 



REGULAR COUNCIL MEETING

6:30 PM

To be conducted remotely

Call to Order and Roll Call
Approval of Minutes
Minutes - August 2, 2021
Minutes - August 9, 2021
Proclamations
Constitution Week
Our City Cares - Suicide Awareness and Prevention Month
Hispanic Heritage Month
Community Communication (Items 1-17)
Consent Agenda (Items 1-17)

The following items will be passed by a single motion to approve all listed actions and resolutions. There will be no discussion on these items unless requested by Council. If discussion is requested, the item will be moved from the Consent Agenda and considered separately - after the motion has been made and passed to approve the remaining items.

1.2021 Pavement Repairs Project, construction acceptance and release of retainage
Staff Report 119-21
Request:

On September 13, 2021, accept the 2021 Pavement Repairs Project as constructed by Lakeside Industries, Inc., of Vancouver, Washington, and authorize release of the retainage bond on file, subject to receipt of all documentation required by law.

 

Nicollette Roth, Civil Engineer, 360-487-7763

 

2.2021 East Curb Ramps Project, construction acceptance and release of retainage
Staff Report 120-21
Request:

On September 13, 2021, accept the 2021 East Curb Ramps Project as constructed by Lee Contractors, LLC, of Battle Ground, Washington, and authorize release of retainage in the amount of $24,412.58, subject to receipt of all documentation required by law.

 

Nicollette Roth, Civil Engineer, 360-487-7763

 

3.Bid Award - Port Pump Station Replacement
Staff Report 121-21
Request:

Award a construction contract for the Port Pump Station Relocation project to the lowest responsive and  responsible bidder, Rotschy, Inc of Vancouver, WA, at their bid price of $1,394,080.04, which includes Washington State sales tax, and authorize the City Manager or designee to execute a contract with Rotschy, Inc for the same.

 

Sheryl Hale, Senior Engineering Manager, 360-487-7151

 

4.Bid Award for SE 1st Street – 164th Avenue to 177th Avenue transportation improvement project, per Bid #21-20 (Project #PRJ071612)
Staff Report 122-21
Request:

On September 13, 2021, award a construction contract for the SE 1st Street – 164th Avenue to 177th Avenue project to the lowest responsive and responsible bidder, Lee Contractors, LLC of Battle Ground, Washington, at their bid price of $9,887,587.00, which includes Washington State Sales Tax and authorize the City Manager or designee to execute the same.

Leslie Degenhart, PE, Senior Civil Engineer, 360-487-7710

 

5.Bid Award for Tower Mall Demolition, per Bid # 21-23.
Staff Report 123-21
Request:

Award a construction contract for the Tower Mall Demolition project to the lowest responsive and responsible bidder, 3 Kings Environmental of Battle Ground, WA, at their bid price of $1,906,331.87, which includes Washington State sales tax.

Pete Capell, Facilities Capital Project Manager, (360) 567-7543

 

6.Approval of purchasing authority for an Existing Contract with Cascade Fire Equipment C-100689; NPP-PS20225
Staff Report 124-21
Request:

Approve purchases with Cascade Fire Equipment under the National Purchasing Partners Contract (NPP_Gov Contract #PS20225) for two Squad Rescue Units in an amount not to exceed $600,000 over the life of the contract.

 

Dan Zenger, Equipment Services Manager, 360-487-8205

 

7.Agreement with Washington State University for Pollution Prevention Workshops
Staff Report 125-21
Request:

Authorize the City Manager or his designee to to execute an Interagency Agreement with the Washington State University to host and record webinars per the Agreement.

Annette Griffy, Engineering Program Manager 360-487-7190; Kris Olinger, Senior Civil Engineer 360-487-7188

 


8.Lease Agreement between City of Vancouver and US Army Corps of Engineers
Staff Report 126-21
Request:

Authorize the City Manager or his designee to execute a Lease Agreement between the City of Vancouver and United States of America (US Army Corps of Engineers).

 

Linda Carlson, Property Management Specialist, 360-487-8423

 

9.Workday System Subscription Contract Increase
Staff Report 127-21
Request:

Authorize the City Manager or designee to execute a contract amendment increasing the contract by $377,484.50.

 

Scott Cooley, IT Application Services Manager, 360-487-7664

 

10.Contract with Maul Foster & Alongi re: EPA Brownfields Coalition Grant
Staff Report 128-21
Request:

Authorize the City Manager or his designee to execute a Professional Services Agreement with Maul Foster & Alongi to provide consulting services for the Brownfields project in an amount not to exceed $530,000, and authorize the City Manager or his designee to amend the contract as needed and to amend the value up to 10% of the not-to-exceed value stated here-in.     

 

Shannon Williams, Associate Long Range Planner, 360-487-7898

 

11.WASPC Mental Health Field Response Team Grant
Staff Report 129-21
Request:

Authorize the City Manager or his designee to execute a Services Agreement with Sea Mar Community Services Northwest to disburse grant funds to enhance mental health field response and take any and all action necessary to enforce the terms thereof.

 

James McElvain, Vancouver Police Chief, 360-487-7473; Brenda Tryon, Police Management Analyst, 360-487-7497

 

12.Washington Traffic Safety Commission MOU
Staff Report 130-21
Request:

Authorize the City Manager or his designee to enter into an agreement between the Washington Traffic Safety Commission and the Vancouver Police Department to allow Vancouver Police Department officers who are certified Drug Recognition Experts to work on an overtime basis when a drug evaluation is needed outside of their regular jurisdiction when no other DRE is available on duty.

 

James McElvain, Vancouver Police Chief, 360-487-7473; Daphine Harris, VPD Finance and Logistics Supervisor, 360-487-7498

 

13.Amendments to VMC Title 10 - Pearson Airfield
Staff Report 131-21

 

AN ORDINANCE relating to Pearson Field Airport, substantively amending multiple sections of the VMC, re-codifying and amending several other sections of the VMC, and repealing multiple sections of the VMC in order to update and reflect preferred management practices, clarify and update the Aviation Advisory Committee and establish separate stand-alone Rules and Regulations applicable to Pearson Airport; providing for savings, severability and an effective date.

 

Request:

On Monday, September 13, 2021, approve ordinance on first reading, setting date of second reading and public hearing for Monday, September 20, 2021.

 

Jennifer Belknap Williamson, Public Works Director, 360-487-7131; Guy Lennon, Airport Manager, 360-487-8619

 

14.Amendments to VMC 8.22 - Camping
Staff Report 132-21

 

AN ORDINANCE of the City of Vancouver, Washington establishing Supportive Campsites to facilitate the provision of temporary shelter incidental to the provision of supportive services to individuals experiencing unsheltered homelessness; authorizing the establishment of two Themed Supportive Campsites, one for Families with Children and one for Single-Occupant Females; establishing Camping Impact Areas to protect ecologically sensitive areas and areas within the immediate vicinity of Supportive Campsites; establishing an exemption from the prohibition against daytime camping for individuals who present satisfactory evidence of nighttime employment and obtain a Nighttime Worker Camping Permit; Amending VMC 8.22.010 “Findings”, VMC 8.22.020 “Purpose”, VMC 8.22.030 “Definitions”, VMC 8.22.040 “Unlawful Camping”, VMC 8.22.050 “Unlawful Storage of Personal Property in Public Places”, VMC 8.22.070 “Permit”; providing for severability; and providing for an effective date.

 

Request:

On September 13, 2021, approve the Option A and/or Option B ordinance on first reading, setting date of second reading and public hearing for Monday, September 20, 2021.

 

Jamie Spinelli, Homeless Response Coordinator, 360-487-8610; Jonathan Young, City Attorney, 360-487-8500; Sara Baynard-Cooke, Assistant City Attorney, 360-487-8500

 

15.Appointment to the Lodging Tax Advisory Committee
Request:

Reappoint Jordan Boldt, Steve Bowers, Kari Jonasen, Mike McLeod, Linda Reid, Brad Richardson and Carla Rise to the Lodging Tax Advisory Committee with terms beginning immediately and expiring September 30, 2022.

 

Council Committees 1 and 2

 

16.Nomination for Appointment to Clark County Public Health Advisory Council
Request:

Nominate Christine Dunbar for appointment to the Clark County Public Health Advisory Council, with a term beginning September 30, 2021 and expiring September 30, 2024.

 

Council Committee 1

 

17.Approval of Claim Vouchers
Request:

Approve claim voucher for September 13, 2021.

 

Public Hearings (Item 18)

The following item(s) are scheduled for public hearing. Members of the public addressing Council are requested to give their name and city of residence for the audio record. Speakers are asked to limit testimony to three minutes.

18.Navalia (previously Bennett) Mixed Use MFTE Agreement Amendment
Staff Report 133-21

 

A RESOLUTION of the City Council of the City of Vancouver approving an agreement with Ten Talents Investments 24, LLC for an 8 year property tax exemption for the property located on the city block between W 16th and 17th Streets and Columbia and Washington Streets ( Tax Lots 52830000, 46570000, 56930000, 52780000, 52790000, 52800000) in Vancouver, Washington, as specifically described in Exhibit A.

 

Request:

On Monday, September 13, 2021, following a public hearing, adopt a Resolution approving an agreement with Hurley Development LLC operating as Ten Talents Investments 24, LLC and Authorizing the City Manager or designee to execute the multifamily housing limited property tax exemption agreement and take any and all necessary to enforce the terms thereof.

 

Peggy Sheehan, Community Development Programs Manager, 360-487-7952

 

Communications
A.From the Council
B.From the Mayor
C.From the City Manager
a. First Time Homebuyers Shared Real Estate Equity
Executive Session re: City Manager Annual Performance Evaluation (1 hour)
Adjournment

City Hall is served by C-TRAN.  Route information and schedules are available online at www.c-tran.com. You also may reach C-TRAN at (360) 695-0123 for more information on times, fares, and routes.

 

Anyone needing language interpretation services or accommodations with a disability at a Vancouver City Council meeting may contact the City Manager's staff at (360) 487-8600 (Voice/TTY 487-8602). Assistive listening devices and live Closed Captioning are available for the deaf, hard of hearing and general public use. Please notify a staff person if you wish to use one of the devices. Every attempt at reasonable accommodation will be made. To request this agenda in another format, please also contact the phone numbers listed above.